Inventory Management Software

Inventory management software is the system that keeps stock counts accurate across your warehouses and sales channels, tracks what's on order and what's available, connects purchasing to fulfillment, and gives your team one source of truth for every inventory decision.

For ecommerce businesses selling across multiple channels, the need for dedicated inventory management software becomes clear at a specific point: when platform-native tools — Shopify's inventory, Amazon Seller Central, WooCommerce's stock management — stop being sufficient. Each platform tracks only its own orders. None of them know about sales on the others. The result is manual inventory updates after every sale, and eventually, an oversell.

Ordoro is inventory management software built to solve this. It connects your sales channels and warehouses to a single shared inventory record, automates the sync between them, and gives your operations team the tools to purchase, receive, fulfill, and track inventory without switching between systems.

Central Inventory and Multichannel Sync

The foundation of Ordoro's inventory management is a single on-hand quantity per SKU shared across every connected channel. When a sale arrives from any channel, Ordoro decrements that shared count and marks the product as needing sync. On the next writeback cycle, Ordoro pushes the updated quantity to every connected channel simultaneously.

Ordoro tracks three inventory states per SKU:

• Physical On Hand (POH) — units physically in your warehouse
• Committed (CMT) — allocated to open orders not yet shipped
• Available On Hand (AOH) — what's actually available for new sales (POH minus CMT)

Committing inventory immediately when an order arrives — before the writeback cycle runs — means the same units can't be sold on two channels simultaneously even within the window between syncs.

Writeback frequency is configurable per channel: every 10 minutes, hourly, every 6 hours, or daily. For high-velocity SKUs, 10-minute sync prevents meaningful oversell exposure. For slower-moving catalogs, hourly is the default.

See: How to enable inventory writeback to sales channels | Auto-sync inventory across sales channels | Watch: How Inventory Sync Works in Ordoro

Sales Channels Ordoro Connects

Ordoro integrates with the major ecommerce platforms and marketplaces:

• Shopify (including Shopify Plus and Shopify POS) — orders import via Instasync webhook within seconds of placement
• Amazon US, Canada, and UK — FBM orders import and fulfill; FBA inventory tracked separately
• WooCommerce — orders, inventory writeback, and tracking via REST API
• BigCommerce — real-time order import via Instasync webhook
• eBay, Etsy, Walmart, Squarespace, Magento, Ecwid, Reverb, Wayfair, and more

Multiple storefronts of the same type are supported — two Shopify stores, or Shopify plus WooCommerce plus Amazon, all sharing the same inventory pool in one Ordoro account.

Multi-Warehouse Inventory Tracking

If your stock is split across warehouses, a 3PL, or a retail location, Ordoro tracks inventory at each location independently. Each Ordoro warehouse maps to a corresponding location in your connected sales channels. When an order ships from a specific warehouse, inventory decrements from that location only — other locations are unaffected.

You control which warehouse's stock feeds which storefront. A retail showroom can hold protected inventory that isn't published to online channels. Overflow stock at a 3PL can be excluded from your Shopify listing until the main warehouse runs low.

Inventory transfers between warehouses are recorded directly in Ordoro, maintaining an accurate count at both locations throughout. See: How do I transfer inventory between warehouses? | Warehouse inventory writeback by sales channel

Kitting and Bundle Inventory

Selling products both individually and as bundles is one of the harder inventory problems in ecommerce. When the same physical item appears in multiple products, every individual sale affects how many bundles you can assemble — but platform-native tools don't track this relationship.

Ordoro handles it with component-level kitting. You define a kit by specifying which SKUs it contains and in what quantities. Ordoro calculates kit availability from the live inventory of those components. When a bundle sells on any channel, the correct component quantities decrement automatically, and kit availability updates across all channels on the next sync.

Example: A skincare set contains 2× moisturizer (SKU-A) and 1× serum (SKU-B). With 80 units of SKU-A and 30 units of SKU-B in stock, Ordoro calculates 30 possible sets — limited by the serum. If 5 serums then sell individually on Amazon, kit availability drops to 25 without any manual adjustment.

See: How kitting works in Ordoro | How do I display kit components on packing slips and pick lists? | Watch: How to Set Up Kits in Ordoro

Purchase Orders and Inventory Replenishment

Knowing when to reorder and tracking incoming stock is a part of inventory management that most platform-native tools skip. Ordoro includes a full purchase order workflow:

1. Identify low-stock SKUs using inventory reports and per-SKU reorder thresholds
2. Create a PO against a specific supplier, with product quantities, costs, and expected delivery
3. Send the PO to your supplier by email directly from Ordoro — with product images if needed
4. Receive inventory against the open PO when stock arrives — quantities update automatically on receipt
5. Partially receive if a supplier ships in batches — Ordoro tracks outstanding quantities until the PO closes

Supplier costs on POs update the product's cost record using weighted average unit cost (WAC). Each receipt blends the new cost with existing inventory cost, keeping margin calculations current as supplier prices change. See: How to receive items from a PO | Can I create purchase orders in bulk?

For a full treatment of purchase order management: Purchase Order Management Software

Barcode Scanning for Receiving and Fulfillment

Ordoro supports barcode scanning at two points in the inventory workflow:

Receiving: Scan items against an open purchase order as stock arrives. Each scan increments the received quantity for that line item, and Ordoro tracks remaining quantities against the PO. Faster and more accurate than manual count entry on large receipts.

Pick/pack verification: Before any shipping label prints, warehouse staff scan each item in an order to verify it matches what was ordered. If the wrong item is scanned, Ordoro flags it — catching the mispick before it ships. This runs directly in Ordoro without a separate WMS or scanning system.

See: How to use your barcode scanner in Ordoro | Watch: Reduce Shipping Errors with Ordoro's Barcode Packing Workflow

Dropshipping and Mixed Fulfillment

Many ecommerce businesses mix warehouse fulfillment with supplier dropshipping. Ordoro handles both in the same order queue. Assign dropship products to specific suppliers. When an order contains both warehouse-fulfilled and dropshipped items, Ordoro splits them automatically — warehouse items get a shipping label, dropship items route to the supplier through the Vendor Portal.

Suppliers access their assigned orders and post tracking numbers through Ordoro's Vendor Portal without needing access to your full Ordoro account or other orders. See: How to set up and use the Vendor Portal

Returns and Inventory Adjustments

When a customer returns an item, returned quantities can be added back to physical on hand through a manual inventory adjustment in Ordoro. Each adjustment is logged in the inventory history with a timestamp, user, quantity change, and reason code — giving you a full audit trail of every inventory movement.

For businesses with high return volume, returned stock can be received into a dedicated returns location and moved to main inventory only after inspection and confirmation. See: How do I process a return in Ordoro?

Order Fulfillment and Shipping

Inventory management connects directly to fulfillment in Ordoro. Orders from every connected channel arrive in one queue. Your team works from one screen regardless of channel origin.

• Batch label printing — print labels for dozens or hundreds of orders at once
• Automation rules — assign shipping methods, route to warehouses, and tag orders automatically on import
• Discounted carrier rates — USPS (up to 67% off retail), FedEx, UPS, and Canada Post
• Tracking pushback — tracking posts to the originating channel automatically on shipment, triggering that channel's fulfillment notification

Watch: How to Create Bulk Shipping Labels in Ordoro

User Permissions

As your team grows, different roles need different access. Ordoro's user-level permissions scope access by role:

• Warehouse staff can pick, pack, and receive inventory without touching channel settings or financial data
• Purchasing staff can create and send POs without accessing fulfillment or channel configurations
• Managers can view cost data, margin reports, and inventory valuations while restricting that data from other users
• Permissions control who can manually adjust inventory quantities and who can modify writeback settings per channel

See: Can I select which users can adjust/update inventory in Ordoro? | Can I prevent users from updating my "Write Inventory Back" settings?

What Ordoro Customers Say

My Girlfriend's Quilt Shoppe sells fabrics, notions, patterns, and quilting machines through two physical storefronts in Utah and online via WooCommerce and Shopify. With 8,000+ SKUs, 9,000 orders per month, and 100 suppliers, they had outgrown ShipStation, Hike, and QuickBooks Online combined. Ordoro replaced all three — shipping, inventory management, purchasing, kitting, and Bill of Materials under one roof. Inventory now syncs across WooCommerce and Shopify from a single source of record.

*"It's great to have all these workflows — shipping, inventory management, purchasing, manufacturing — all under one roof."* — My Girlfriend's Quilt Shoppe

Read the full case study: My Girlfriend's Quilt Shoppe and Ordoro

Taste of Texas, a Houston-based specialty beef retailer, ships up to 1,300 orders per day during peak season on BigCommerce. Before Ordoro, daily label printing took 7 hours. After: 30 minutes. Fulfillment errors dropped 15%. The business grew 250% compounded annually without proportionally increasing headcount.

*"We couldn't have grown 250% compounded annually without the automation features that Ordoro has provided."* — Corbin Blackford, General Counsel

Read the full case study: Taste of Texas and Ordoro

Customer Support

Ordoro is run by a small, dedicated team. When you have a question, you reach a real person — by phone, email, or screen share — not a support bot or ticketing queue. Phone support runs Monday through Friday, 8:30 AM to 5:00 PM CST.

Every new account gets a structured onboarding: five weekly calls with a dedicated onboarding specialist to configure your channels, warehouses, suppliers, automation rules, and fulfillment workflows from the start.

What to Look for in Inventory Management Software

1. Which channels does it connect? Confirm your specific platforms and marketplaces are supported before committing. Understand how order import works — webhook (real-time) or polling (scheduled).
2. How does inventory sync work? Understand writeback frequency, what triggers a sync, and how inventory commitment works between syncs to prevent oversells.
3. Does it support your fulfillment model? Single warehouse, multi-warehouse, 3PL, dropshipping, and mixed models each need different capabilities. Verify your model is supported, not just technically possible to configure.
4. Can it handle kitting? If you sell bundles alongside individual components, verify the software tracks availability at the component level — not just bundle-level.
5. Does it include purchase orders? A PO workflow built into the same platform eliminates the spreadsheet layer most businesses use to track restocking.
6. What does onboarding look like? Connecting channels, mapping warehouses, linking SKUs, and verifying inventory before going live takes real effort. Understand what support is available.

Frequently Asked Questions

What is inventory management software?

Software that tracks stock quantities across locations and sales channels, syncs inventory automatically after every sale or receipt, manages purchasing from suppliers, and connects inventory to order fulfillment — all from one system. It replaces the combination of platform-native inventory tools, spreadsheets, and disconnected purchasing workflows that most growing ecommerce businesses cobble together.

What is the best inventory management software for ecommerce?

For ecommerce sellers on Shopify, Amazon, WooCommerce, BigCommerce, eBay, Etsy, and Walmart who need multichannel sync, purchase orders, kitting, multi-warehouse tracking, and fulfillment in one platform, Ordoro is the strongest option. It's 4.9-star rated by hundreds of merchants who've outgrown platform-native inventory tools.

What is the best inventory management app?

Ordoro is a browser-based platform — it runs on any device with internet access, including phones and tablets, without a separate app download. For ecommerce sellers who need multichannel inventory sync, kitting, purchase orders, barcode scanning, and fulfillment in one place, it's 4.9-star rated by hundreds of merchants. "Inventory management app" and "inventory management software" refer to the same category of tool; the distinction is less meaningful for cloud-based platforms that run in any browser.

How does inventory management software prevent overselling?

By maintaining a single shared inventory count and committing stock to orders immediately when they arrive — before the writeback to other channels runs. Ordoro tracks committed inventory (CMT) separately from available inventory (AOH), so the same units can't be sold twice even within the window between sync cycles.

Does inventory management software integrate with Shopify?

Yes. Ordoro connects to Shopify via Instasync, a webhook-based integration that imports orders within seconds of placement. After each fulfillment, updated inventory quantities write back to Shopify automatically — including per-location updates to Shopify Locations for multi-warehouse sellers. See: Shopify inventory management with Ordoro

Does inventory management software integrate with Amazon?

Yes. Ordoro connects to Amazon Seller Central (US, CA, UK) for FBM order import and inventory sync. FBA inventory is tracked separately. See: Amazon inventory management with Ordoro

How does inventory management software handle multiple warehouses?

Each physical location is configured as a separate warehouse in Ordoro. When an order ships from a location, inventory decrements from that warehouse only. Per-location inventory writes back to the corresponding channel location (Shopify Location, etc.). Transfers between warehouses are recorded directly in Ordoro.

What is the difference between inventory management software and an ERP?

An ERP (Enterprise Resource Planning system) integrates inventory management with accounting, HR, manufacturing, and other business functions in one system — typically designed for larger enterprises with complex cross-functional workflows. Inventory management software focuses on the inventory and fulfillment layer — channels, stock, purchasing, and shipping — without the broader ERP scope. For most ecommerce businesses under $10M revenue, purpose-built inventory management software is faster to implement and more directly suited to the operational problems they actually have.

Is inventory management software cloud-based?

Yes — modern inventory management software, including Ordoro, is cloud-based (SaaS). That means it runs in a web browser with no desktop installation required, data updates in real time across your whole team, and it's accessible from any device with an internet connection. There's no on-premise server to maintain. Subscription pricing (monthly or annual) replaces the large upfront cost of legacy installed software, and updates are deployed automatically.

How much does inventory management software cost?

Ordoro offers a free plan covering the shipping module for up to 100 orders/month. Paid plans that include inventory management start above that threshold. See Ordoro pricing for current plan details. A 15-day free trial is available on any paid plan — no credit card required.

How long does it take to set up inventory management software?

Most Ordoro merchants are fully operational within a week. Every new account includes five weekly onboarding calls with a dedicated specialist to configure channels, warehouses, automation rules, and inventory workflows. Schedule a demo to walk through your specific setup before committing.

Can inventory management software handle kits and bundles?

Ordoro tracks kits at the component level. Kit availability is calculated from live component inventory. When a bundle sells on any channel, the correct component quantities decrement automatically — and kit availability across all connected channels updates on the next sync.

Does Ordoro work with QuickBooks?

Ordoro focuses on inventory and fulfillment operations. Many Ordoro merchants use QuickBooks for accounting alongside Ordoro for inventory and shipping — exporting order and cost data from Ordoro into QuickBooks. Ordoro is not an accounting system and doesn't replace QuickBooks for financial reporting.